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Privacy Notice – Office365


Data collected and stored by projectfive:
We hold the first name and surname and company email addresses of individuals, nominated by you, who require an email address and/or software license. 

Location of data stored by projectfive:
The above data is held in an encrypted database stored in the EU, and may also be held in documents (both paper and digital) such as contracts, service orders, and device build sheets. These are held at our offices in Camberley, and online within our own encrypted Microsoft Office 365 environment.

Data collected and stored by Microsoft:
Details of data collected and stored by Microsoft are within their privacy policy which can be found here:

Microsoft use a number of Datacenters across both the EU and US and are fully compliant with the EU-US Privacy Shield.

Data usage:
The data held is used only for the purposes of fulfilling our contract with your organisation – such as using this data to contact people to support them, or to provide information that we feel is important to the service. Contact may be made by phone or email.   

We do not pass any data to anyone who is not associated with the contract or service provided.

Data of yours that we have access to:
By authorising projectfive to act as your Office365 Administrator, we have access to all services and subscriptions within your Office365 environment as per the terms of delegated access here:

Please note that we only access data held within your Office365 system at your request, and the primary use of delegated access is for setting up new email accounts, licensing for Office products and provision of Microsoft services.

Our staff have confidentiality clauses in their contracts, and will only access the files / areas of your Office365 environment that are relevant for providing the service and any associated support.


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