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Mercedes Oliveira

graphic designer

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How to sign a PDF (without printing and scanning)
May 6, 2021

We’ve all been there – you’ve been sent a PDF which needs signing, so now you need to print it, sign it, scan it and send it back.

It’s not the end of the world, but it’s clunky and time-consuming. If only there was a better way….

But wait, there is! Here’s how you can electronically sign a PDF using Windows Adobe Reader:


  • Open the PDF using Adobe PDF Reader
  • Click the Fill & Sign option in the right-hand pane

You will be asked whether it’s you or someone else that needs to sign it. Choose You – Fill and sign.

You can create your signature in one of three ways:

Option 1 – typing
By default, Adobe Reader will select the Type option. You can type your name (although this still isn’t your ‘signature, so probably not the ideal option), save the document and then click Next in the top right-hand corner. You can then email the document to the recipient.

Option 2 – sign by hand (or mouse!)
The second option is to choose the Sign option from the top menu – this will provide you with two further option: Add signature or Add initials.

Choose Add signature – you will be presented with three options: Type, Draw and Image.

Let’s choose Draw – you can then sign your name using your mouse or touch screen. Then click Apply.

You can then place the signature where you need to sign.

Then next time you need to sign a PDF, simple click the Sign button at the top, and your previous signature has been saved and is ready to use again.

Option 3 – add image (our favourite!)
Click the Sign option again and this time, choose Add initials, then choose Image.

You can then upload a scanned image of your signature, which will then be stored within Adobe for future use. Once you’ve clicked Apply, you can place the signature wherever you need it.


We hope you found this useful! Let us know which is your preferred option.



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