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Mercedes Oliveira

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7 Zoom Tips for Meetings and Chat
December 8, 2020

Zoom has really come into its own in 2020 and is the video call platform-of-choice for many.

The team at Zoom HQ have released some pretty cool features and tips to make the most of meetings and chats. Here they are:

  1. Hold their attention by using multiple devices for a cool camera effect
    This is a great tip for presenters looking to give their audience a more engaging visual effect. You join the meeting with multiple devices to use as different cameras. You can use the Spotlight feature (right-click and choosing “Replace Spotlight” option)to switch between different video feeds. Or, you can have multiple cameras showing different angles at the same time in gallery View. If you are the host, you can ensure participants see your Gallery View by clicking “View” in the top right corner and then click “Follow Hosts’s Video Order”.
  2. Make the most of versatile Breakout Rooms
    Breakout Rooms are a brilliant feature – and your participants don’t even have to have a Zoom account to be able to use them. You can either manually or randomly assign them to rooms, or they can choose themselves (where appropriate). You can also re-name the rooms, so people can navigate them easily. This makes online meetings or networking events a lot more fluid and engaging.
  3. Zoom Chat
    Zoom has an IM client where you can instantly call or jump into a meeting (much like the functionality in Microsoft Teams). It’s really useful for quick messages to colleagues, and you can also use it for company-wide announcements. And it’s completely free! Simply download the Zoom app onto your computer or mobile device and hit the chat icon.
  4. Create announcement channels
    Zoom Chat allows you to set up different channels for communicating with different groups or individuals and control who can see and post to each channel. For example, you can create an announcement channel and make it available to all team members, but limit posting permissions to Managers or members of your communications team. This also provides a simple and effective bulletin board space where employees can go for internal communications.
  5. Create a Document Cam
    There’s two options for this – If you have a second webcam, just share your screen then click “Advanced” (at the top of the screen) and select “Content from 2nd camera,” (of course making sure it’s pointed at your whiteboard, desk, or whatever you want your audience to see). Alternatively, you could join the meeting with another device — (your smartphone works well for this) — and use that as a camera you can easily move and manipulate.
  6. Do a quick informal vote
    Instead of setting up a poll, why not do an informal vote using emojis!
  7. Create a custom emoji!
    And whilst we’re on the subject, did you know you can create custom emojis? If you’ve got a favourite GIF or image, right-click it in the chat window and select “Add to emoji”. To use it, click the smiley face emoji icon and select the heart to access your saved emojis.
Posted in Technology | Tagged tips, Zoom

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