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Teams meeting and chat experience improvements
April 30, 2020

Microsoft have announced the following updates to improve the Teams meeting and chat experience:

Easily access meeting options from within a Teams meeting in progress
They are making it easier for meeting organisers to quickly and easily change their presenter and lobby settings, once a Teams meeting starts, by providing an easy to access link directly in the participants pane. This new functionality will be present for both scheduled and “Meet Now” meetings.

Image courtesy of Microsoft


Download a participant report in a Teams meeting
Meeting organisers, especially teachers, often need to know who joined their Teams meetings. Soon you will be able to download a participant report, found in the roster view that includes join and leave times for participants. Available in the roster view, meeting organisers can download the report that includes those users who joined while the organiser was present. This feature is only available with the meeting while the meeting is active. Available on desktop (Windows and Mac) and the web.

The default for the feature will be DISABLED. The Admin will need to go turn this on through a PowerShell cmdlet to be able to utilise this feature:

    • Set-CSTeamsMeetingPolicy – Identity Global – AllowEngagementReport “Enabled”

Image courtesy of Microsoft


Audio playing on presenter device will be shared in the live event
Today, if you are screen sharing content with audio in a Live Event, attendees won’t be able to hear the audio of that content. With Share System Audio in Live Events, your live event attendees will now be able to hear the audio of the content that you are screen sharing. This feature works just like share system audio in Teams Meetings. Once enabled, any audio that is playing on the user’s machine will be shared in the live event for participants to hear.

Note: This feature will only be available for Presenters/Producers in a Live Event joining from the Windows Desktop Teams Client with ScreenSharingMode set to “Single application” or “Entire screen”.

Image courtesy of Microsoft


Screen Share from Chat
The option to start a screen share from a 1:1 or group chat will now be governed by the ScreenSharingMode policy. Further, the ability to “add audio” to a screen share from chat session (if you want to talk to someone while screen sharing) will be governed by a user’s AllowPrivateCalling setting. This ensures that users who have AllowPrivateCalling disabled cannot start audio calls via screen share from chat.

    • Starting a screen share from chat:

Image courtesy of Microsoft

    • Setting the ScreenSharingMode policy in Teams Admin Center under Meeting Policies:


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