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Top Tips for a great Teams Video Call
March 24, 2020

Now that most of us across the country are working from home, feeling connected is more important than ever. Microsoft Teams is a brilliant way to stay in touch and work collaboratively.

We use it every day, for our morning team video call. It’s a brilliant way of staying in touch, especially if you’re self-isolating like some of our team.

We’ve already posted about how to hold a Teams Video Call, but here are some practical tips for a great video call experience:

 

Choose an appropriate location
This may sound obvious, but make sure you don’t have anything in the background that you wouldn’t want anyone else to see! It’s also good to choose a location with the least background noise. Having said that….

Blur the background
If there’s a lot of you on the video call, there’s a great little tool to stop your background being a distraction. Wiggle your cursor and the menu bar will appear. Click the 3 dots for more options, and choose Blur my background.

Remember that everyone can see you!
If you’re joining a video call, remember that you can be seen at all times! Don’t be like the poor lady you may have seen on a Facebook video recently, who was part of a Teams call, forgot she was visible and took her laptop with her to the bathroom…you can guess the rest!!

Look at the camera
A fantastic tip from professional Public Speaker, Ges Ray, is to make sure you look at the camera, not the middle of the screen! We know it’s tempting to look at the face in the middle, but when you’re speaking, you need to be looking at the webcam at the top of your screen. It looks better for your audience and is more engaging.

Use headphones if you’re in a noisy place
If you have them available, then headphones are a great way to cut out additional background noise and you will sound clearer because of the closeness of the microphone.

Choose one person to lead the call
It’s a good idea for one person to lead the call – this avoids everyone trying to talk at once and gives some structure to the team meeting.

Don’t ask open questions
Avoid open questions like, “What does everyone think?” – otherwise everyone will respond at the same time!

Mute is your friend
If there’s a lot of you on the call, it’s a great idea for everyone to mute themselves. Then the person leading the call can ask specific people to unmute as and when they need to contribute.

Share your screen
Anyone in the meeting can share their screen with the rest of the team, if relevant. Simply move your cursor to bring up the menu bar and click the square icon with the arrow pointing upwards.

Record your meeting
You can record your meeting so even team members who can’t on the call at the time, can still catch up and watch it later. Click on the three dots to bring up more options and choose ‘Start recording’.

Add Meeting Notes, share Files and more!
You can do lots of little extras during your call, such as make notes (that everyone on the call will be able to see), add files or use a whiteboard feature.

Whilst on the video call, click the Calendar icon in the left-hand toolbar and select the diary appointment for meeting your are in. You will see that a menu bar appears where you can makes notes, add files etc. Pretty handy! This content will also be available after the meeting has finished.

 

Aaaaaaand…Relax!
This isn’t a normal environment we’re working in, and with things evolving each day, the lines between family life and WFH are becoming increasingly blurred. But that’s ok! If you’re chatting with your team and your child walks in, don’t usher them out straight away – let them say hi (if it’s appropriate). It can lighten the mood and shows everyone that we’re all doing our best and in the same boat!

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  1. Blur the background

This is a great little tool to stop your background being a distraction when there’s lots of you on the call. Wiggle your cursor and the menu bar will appear. Click the 3 dots for more options, and choose Blur my background.

 

  1. Relax

This isn’t a normal environment we’re working in, and with things evolving each day, the lines between family life and WFH are becoming increasingly blurred. But that’s ok! If you’re chatting with your team and your child walks in, don’t usher them out straight away – let them say hi (if it’s appropriate). It can lighten the mood and shows everyone that we’re all doing our best and in the same boat!

 

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