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Microsoft Teams Updates: what’s new
January 29, 2020

Presenter and attendee roles in Microsoft Teams
Meeting organisers will now have the option to define presenter and attendee role for participants.

Presenters will have full permissions in the meeting, whereas attendees cannot share content, take control, mute or remove other participants, admit people waiting in the lobby, or start/stop recording.

Before or during the meeting, organisers can specify who is an attendee or a presenter through the meeting options panel. The available choices are as follows:

  • Everyone (default; everyone joins as a presenter and has full permissions)
  • People in my organisation (federated and anonymous users join as attendees)
  • Specific people (allows the organiser to set specific people from their organisation as presenters)
  • Only me (everybody apart from the organiser joins as an attendee)

Image courtesy of Microsoft

 

To access the Meeting options panel:

  • In Teams, go to Calendar, select a meeting, and then select Meeting options.
  • In a meeting invitation, select Meeting options.

The organiser and presenters will also be able to change the role of any individual participant (“Make an attendee” or “Make a presenter”) during the meeting.

 

Lobby control for dial-in attendees
Microsoft Teams will soon have a new setting to control the lobby for people joining a meeting via a telephone.

By default, anyone who uses a phone to dial in to a meeting will now bypass the lobby. A meeting organiser will need to set up the lobby if one is needed.

Previously, a single setting controlled the lobby for attendees joining a meeting via the Teams client and those joining via phone dial-in.

There are now two separate lobby settings on the Meeting Option page: one controls the lobby for those joining via Teams and the other manages those joining by phone.

A new setting in TeamsMeetingPolicy, “AllowPSTNUsersToBypassLobby”, will control the default lobby experience for attendees joining via a phone.

 

Announce when dial-in users join/leave a meeting
Teams will soon change the control that announces when a user who is on a telephone joins or leaves a meeting.

With this change, tenant admins will continue to configure the default sound made when telephone dial-in users enter or leave a meeting. However, meeting organisers can now decide whether or not to play a sound on a per-meeting basis.

 

Teams enhanced scheduling experience
Microsoft are replacing the existing scheduling form with a new form that retains all existing scheduling functionality.

The new form provides an improved view of available time; allows changing event information from the scheduling assistant tab; and includes an option for required and optional attendees. The new form also includes search within the location picker.

Courtesy of Microsoft

Additional features for organisers include:

  • All day events: a new toggle converts meetings to an all-day event.
  • Availability status: both people and location search provide a visual clue (red) to indicate non-availability.
  • Cancellation with message: provides a message when cancelling an event if desired.
  • Tabs in edit/view mode: tabs provide easy access to chats, meeting notes, files, scheduling assistant, and white board.
  • Time zone picker: meeting schedulers can select the time zone they wish to use for the meeting; by default the form selects the system time zone.

Those invited to a meeting may choose whether to RSVP and, if so, to add a message to an RSVP if desired.

 

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